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Conference Program and Other Important Information


Full conference program:

2019 AP-LS Conference Full Program with Index 3-13-19.pdf

Refer to the co-chair pages in the full program for summary information about the conference--hopefully all of the "need to know" information compiled in one place.

Abbreviated programs will also be printed for distribution at the conference.

To reiterate, please note that hard copies of the traditional expanded program will not be handed out this year; instead, abbreviated physical conference programs will be available to registrants in mini-book format.

2019 AP-LS Conference Mini Program 2-25-19.pdf

Thus, it is recommended that you download a PDF copy of the full program to your devices ahead of the conference.

One hardcopy of the full program will be available for review at the registration table.


Conference program mobile app:

A mobile guide is available for you to use through Guidebook. Get the guide to access the most up-to-date information about the conference, including schedules, maps, and much more.

Although those staying at the conference hotels will have complimentary Internet access in their individual rooms, the actual conference rooms will not include wireless Internet access. Thus, we recommend downloading the full program PDF and the conference program mobile app to your preferred devices before arriving in Portland.

Get the guide here: https://guidebook.com/g/apls2019

Android and iOS users:

  1. Download the free Guidebook app
  2. Tap "Find Guides" and then "Enter passphrase," and then enter apls2019 to download the guide ("2019 AP-LS Conference - 50th Anniversary of AP-LS!")


On-site registration location:

The registration table is located in the ballroom foyer on the ballroom level of the Hilton Portland Downtown hotel. You can take the elevators or escalators behind the hotel front desk to access the ballroom level.

Mrs. Kathy Gaskey, AP-LS's Administrative Assistant, handles all registration matters. Please see her at the registration table throughout the conference if you need any assistance.


Maps of the conference hotels:

Hotels Floor Plan.pdf

These maps are also available in the full program PDF and mobile conference program app.


Poster sizing: The poster boards for mounting a poster are 4 (height) × 8 (width) feet. Presenters are free to print any size poster that will fit within this space. We previously recommend that posters be printed as 4 × 6 feet (48 × 72 inches), so as to maximize the visual reach of a poster. However, presenters are free to print their posters using other dimensions (e.g., 4 × 3 feet). We advise that presenters bring their own hanging materials.

Poster board numbering: Posters are numbered separatedly from other conference programming. Poster presenters should refer to these numbers to identify their respective poster board numbers where they will hang their posters.

When posters can be hung: Posters can be hung anytime throughout the day on Friday or Saturday prior to the poster session, or at the start of the poster session—whenever you prefer.

Foregoing formal session chairs: Note that we are foregoing the formal appointment of paper and abbreviated paper session chairs this year. Either the presenter of the first paper or abbreviated paper during a session will serve as the implicit session chair, or else the presenters can decide among themselves who will serve in this role.

Presentation durations: There are two paper and abbreviated paper session lengths: (1) an hour and (2) an hour and 20 minutes. For the most part, papers sessions include 4 to 5 papers. Thus, presenters are recommended to present for approximately 10 to 12 minutes for 60-minute sessions. As for abbreviated paper sessions, these typically include 8 abbreviated papers. Thus, presenters tend to present for approximately 5 to 6 minutes for 60-minute sessions. For various reasons (e.g., session length, thematic constraints, drop outs, rescheduling requests), there is some variability in the number of papers and abbreviated papers in each session, so these approximate estimates may vary depending on the specific session. In short, we recommend that presenters quickly divide the session length by the number of presenters at the outset, leaving 5 to 10 minutes for Q&A (ideally at the end of the session), and then agree amongst themselves as to approximate presentation lengths.

Audio/visual capabilities: While A/V will be available in session rooms, note that Internet will not be. Thus, presenters need ensure that their A/V content is stored on a thumb drive so that it can be transferred played locally. You do not need to submit a copy of your presentations slides to the conference co-chairs.

Abbreviated papers (formerly referred to as data blitzes): Abbreviated papers allow for more talks to populate the conference. They have been organized thematically as much as possible this year. There are typically eight abbreviated papers in a session. Thus, individual presenters are encouraged to finish in approximately 5 minutes, which leaves approximately 12 minutes for questions at the end of the session. In light of the shortened presentation time available for each abbreviated paper, we encourage presenters to focus on their results and implications, while significantly abbreviating their introduction and method sections.

Use of approximately five slides is recommended.

  • The first slide is recommended to be a title slide and may contain the title, the names of all authors, the institution(s) where the research was performed, and any of acknowledgements/funding sources.
  • The second slide is recommended to contain an overview of the background to the study and the key question/s being addressed.
  • The third slide is recommended to contain brief information about the experimental design used to address the question (using a diagram, timeline, and/or bullet points).
  • The fourth slide is recommended to contain your main finding(s). Attempting to communicate all of your findings is not recommended; instead, the recommended goal is to summarize your most interesting findings, being selective about what aspects of the study to include. Use of a single figure, table, picture, or a limited amount of text is recommended.
  • A fifth slide, if needed, might include a second slide for results or else a conclusion with the implications of your results.

Some additional tips for abbreviated papers are as follows.

  • Planning what you want to say and the best and shortest way to say it, focusing on your main points about your data/findings and their meaning, and being selective.
  • Verbally communicate your point and consider having little text on slides so that the audience is not overwhelmed. Keep the font size the same as you normally would, instead of making the font smaller to fit more text on the slide.
  • Animations can cause time delays.
  • Including more than two tables/figures is likely have too many. If you cannot tell your story in two tables/figures, you might just describe the most surprising or interesting findings.
  • All usual presentation recommendations are still applicable, including facing the audience, speaking clearly and slowly, and avoiding being rushed for time.
Abbreviated paper presenter seating: While the rooms in which abbreviated papers are scheduled will hopefully have 8 chairs upfront, if any do not, we recommend that some of the presenters sit at the table and the rest sit in the front row.


Social media policy:

The Social Media Committee has issued a policy document and associated dropout graphic that can be embedded by presenters in their paper or poster presentations if they DO NOT want their papers or posters referenced in social media postings.

Policy for Social Media Use at the Annual AP-LS Conference.pdf

AP-LS Social Media Drop Icon.pdf


Corrections Committee Meet and Greet Flyer:

2019 AP-LS Conference Corrections Committee Meet and Greet Flyer.pdf


-Chris King (apls2019king@gmail.comand Kyle Scherr (apls2019scherr@gmail.com)2019 AP-LS Conference Co-Chairs

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